Our new colleague will be responsible for the office management tasks at ITware, in a constantly evolving and innovative environment. Here, the tasks are diverse and the atmosphere is absolutely family-like.

 

 Office Manager

 

Your main responsibilities would include:

• Greets all scheduled visitors when they arrive at the administrative office and notifies appropriate staff of their arrival
•  Answer incoming telephone calls and take and deliver accurate messages and/or calls to appropriate recipients
• Provide general support to visitors
• Responsible for mail distribution, reception, and scheduling meetings and appointments as requested
• Document management, data recording, preparation of contracts, supporting the invoice process
• Organize office operations and procedures
• Monitor and maintain office supplies inventory
• Plan employee events and parties
• Manage all facilities vendor relationships and partner with the building maintenance team
• Maintain the office and ensure the meeting rooms and kitchen are well-stocked
• Cooperation with the HR and Marketing team

What we expect from you:

• University degree
• At least 2 years of experience as an Office Manager
• Fluent in English
• Proficiency in Microsoft Office software
• Able to communicate professionally, orally and in writing
• Proven office management, administrative or assistant experience
• Excellent organizational skills
• Excellent time management skills and ability to multi-task and prioritize work
• Ability to work independently and as a contributing member of a team
• Ability to accurately complete paperwork and forms
• Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse employees and clients

Why you should join:

• Independent and responsible job
• Continuous challenges and a dynamically evolving work environment.
• A middle-sized company, where you will know everyone after a couple of days for sure
• We have: fruit day, great coffee and multicultural environment

 

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