
Our new colleague will be responsible for the office management tasks at ITware, in a constantly evolving and innovative environment. Here, the tasks are diverse and the atmosphere is absolutely family-like.
Office Manager
Your main responsibilities would include:
- Greets all scheduled visitors when they arrive at the administrative office and notifies appropriate staff of their arrival
- Answer incoming telephone calls and take and deliver accurate messages and/or calls to appropriate recipients
- Provide general support to visitors
- Responsible for mail distribution, reception, and scheduling meetings and appointments as requested
- Document management, data recording, preparation of contracts, supporting the invoice process
- Organize office operations and procedures
- Monitor and maintain office supplies inventory
- Plan employee events and parties
- Manage all facilities vendor relationships and partner with the building maintenance team
- Maintain the office and ensure the meeting rooms and kitchen are well-stocked
- Cooperation with the HR and Marketing team
What we expect from you:
- University degree
- At least 2 years of experience as an Office Manager
- Fluent in English
- Proficiency in Microsoft Office software
- Able to communicate professionally, orally and in writing
- Proven office management, administrative or assistant experience
- Excellent organizational skills
- Excellent time management skills and ability to multi-task and prioritize work
- Ability to work independently and as a contributing member of a team
- Ability to accurately complete paperwork and forms
- Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse employees and clients
Why you should join:
- Independent and responsible job
- Continuous challenges and a dynamically evolving work environment.
- A middle-sized company, where you will know everyone after a couple of days for sure
- We have: fruit day, great coffee and multicultural environment
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